10 Ways to Get Organized Online in 2018


It seems like one New Year’s Resolution that we all aspire to is getting organized. Changes in technology can often make it hard to feel on top of everything, but here are 10 online tools or apps to actually make your life feel MORE organized. The first week of January is a great time to check out some of these tools and see which ones might work for you! Most of these have a free level, and also offer a paid level with more features.

1. Artkive

What to do with all of your kids’ accumulating artwork and mementos?  Artkive may be the answer. Artkive is an app and online tool for capturing and storing images of your child’s creativity, artwork, and awards/certificates. There is no fee to use Artkive until you reach 40 images in your account. Once you have more than 40 images, you will be prompted to select a membership plan that works best for you. 

2. Asana

Asana is a free workflow and productivity tool. Perhaps most useful in project management and team collaboration for work or volunteer projects, Asana might also be a good way to get kids familiar with organizational tools.  Older children are often assigned group projects in school, and a tool like Asana can let them create task lists and progress updates for school group projects.

3. Cozi

Cozi is an exceptional, award-winning, free family organizer. Primarily it combines the calendars of all family member into one easy-to-read format, including syncing with parents’ work calendars through Outlook. It has a repeat feature so that when you enter a time/day that repeats every week, like soccer practice or piano lessons, you just click to add it week after week. You can also store recipes and make shopping lists, and you can share quick stories and photos in the family Journal.

4. Evernote

Evernote is a free organizational app that lets you take notes, create lists, organize ideas in notebooks, lets you clip articles to keep and read later, and much more at the paid levels. I like it primarily for taking notes in “notebooks” and I love the Clipper. I can clip an article when I am scanning through my newsfeed or sites, and keep it to read later when I have more time. You can access your Evernote account from two devices and any web browser.

5. Google Drive

This online cloud storage tool lets everyone with an account store 15 GB on Google Drive for free; you can purchase more storage space if you need it. It is a good place to upload photos, and then share via a link you can email to someone else. Google Drive should be adequate for storing the average family’s important documents (for example, real estate papers or wills) where you can view them easily while the original may be stored in a safe deposit box.

6. Lose it!

Lose it! is a free app that tracks weight loss and calories, tracks steps and exercise, and connects with Apple Health and Google Fit. Lose it! also lets you participate in public challenges, groups, and social media. Participating in community-style features is sometimes the key to successful weight loss!

7. My Med Schedule

This is a free medicine scheduler/tracker. It sends alerts to take scheduled medicines by text or email, which can make adhering to your medication schedule more successful. It can also generate a printed list of your medications.

8. Spendee

Fun and colorful budget tracker that has some great features at the free level, including cross-device sync (once you register an account), personalized categories, multiple currencies, export, and budget.

9. Toggl 

Toggle is a free time tracker that shows you how long it takes to do a task online, and to see how much time you log on any site. Sometimes the key to being more efficient and productive is seeing where you are spending your time, and this tool helps you to do that.

10. Writemonkey

Not an organizing tool, but it can help you be more productive. Writemonkey is a no-cost distraction-free writing tool, with a simple screen that is “text only” to eliminate distractions while you are writing. There is a small information bar at the bottom that shows the time and the word count as you work. I love it.

What apps or online tools keep you organized? Are there any you couldn’t live without? Please share your favorites in the comments below and tell us what you love about it!




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Kelly was born near Alva, and grew up in Enid and then near Miami, Oklahoma. She met her handsome husband Charles while they were both students at OSU in Stillwater. They were married in 1992 and have two daughters, ages 15 and 20. Kelly has been a happy stay-at-home- mom for nearly two decades, and has more hobbies than is probably healthy for one to have. When she is not outside tending to her flowers and shrubs, she may be making jewelry, sewing, painting, baking, or working on her blog. Volunteering for her children's schools and arts programs has been a pivotal experience for Kelly. Proud to be a Drama Mama and a Choir Booster, she has worked hard to support the fine arts in education because she has seen the positive impact these activities have on student lives. Kelly is very happy to be putting her BA in English to good use, by helping to teach ACT Test prep workshops, writing a fictionalized family memoir, and with OKCMomsBlog, making a contribution from the perspective of a mom to older kids.


  1. We use Wunderlist.com app all the time for grocery lists. The list(s) can be shared, so our Target, etc list can have both of us adding to it, and the app works really well and it’s easy to mark off those items.


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